Separate the certification brief from system development
An external body assesses a defined scope. System preparation, auditing, addressing findings and deciding on certification are separate stages.
Define the standard and certified scope
Describe activities, sites and customer requirements. The certificate covers the agreed scope, not every product or legal matter. Confirm the applicable edition, sector rules and transition arrangements.
Request the appropriate assessment
Existing certificates and their status affect the brief. A transfer requires review of the existing evidence and transfer conditions.
| Assessment | Starting position |
|---|---|
| Initial certification | Assess the system and use in the proposed scope for the first time. |
| Surveillance / renewal | Account for the cycle, changes and open findings. |
| Transfer | Have validity, reports and recognition checked. |
Check competence and independence
Check coverage of the standard and activity, and the evidence your customer accepts. If accredited certification is required, the relevant accreditation scope must fit. System-building advice and certification decisions require proper separation.
Allow for findings and timing
An audit plan defines records, interviews, operational access and responsible staff. Findings may require corrections and further evidence. A target date does not guarantee a certificate; the independent decision follows the actual process.
Compare initial assessment and ongoing cycle
Sites, staffing and complexity affect audit effort. Compare the agreed cycle and extra charges for changes or further assessments.
| Cost item | Define |
|---|---|
| Audit | Planning, document review, visits and report. |
| Further assessments | Identify surveillance, renewal and extra checks separately. |
| Expenses | Travel, certificate copies and amendment charges. |
Prepare verifiable information
A confidential audit file does not belong in an initial public description.
- Scope. Describe activities, sites and staffing.
- Existing evidence. Name the standard, status and known deadlines.
- Participation. Identify contacts and planned changes.
From enquiry to independent decision
Record the scope and open issues in writing.
- Define. Confirm the standard, assessment and requirements.
- Plan. Agree the programme, access and fees.
- Assess. Conduct the audit and address findings.
- Continue. Document the decision, status and follow-up assessments.
Frequently asked questions
Is a certificate automatically obtained?
No. You commission an assessment. The decision depends on the actual findings and process.
Can the body also build my system?
Consulting and independent certification require proper separation. Ask about roles and potential conflicts of interest.
Can I change certification body?
A transfer may be possible. Check status, reports and applicable transfer rules first.
Does the certificate cover every site?
Only the expressly agreed and assessed scope. Changes may need further assessment.
What happens if findings arise?
The body explains corrections, evidence and deadlines. A positive outcome should not be presumed.
Should I allow for follow-up costs?
Yes. Plan surveillance, renewal, changes and system maintenance according to the scheme.
