Compare translation against a clear text brief
A business message, a manual and a document for a receiving organisation need different services. Define source language, target languages and intended use first. Quotes become comparable when volume, review and delivery format describe the same engagement.
Specify languages, region and purpose
State source and target languages. Specify the language region where relevant, such as French for Switzerland or English for a particular audience. Numbers, dates and terminology can be adapted to the intended market.
Distinguish new translation, review of an existing version and creative adaptation of promotional copy. Content fidelity and freer adaptation are different engagements. Subject, readers and desired tone belong in the brief.
Describe realistic readiness and volume
A known word count helps for existing text. Ask whether the provider counts source or target text. For material still being written, a justified estimated range is enough initially; reconcile the final amount later.
Editable files simplify processing. Scans, images containing text and complex designed files may require additional work. Page count without text density and format is only indicative.
| Material | Clarify for the quote |
|---|---|
| Final editable text | Version, word count and required output |
| Draft with further changes | Readiness, expected additions and approval |
| Scan or image | Legibility and necessary text capture |
| Website or layout file | Content, export and later integration |
Agree terminology and references
Check subject experience and target-language competence. Approved existing texts, product terms and a glossary help consistency. Decide who answers source-text questions or ambiguities.
Agree use of existing translations and reusable language resources, including permissions, confidentiality and later handover. An ordinary subject description is enough in the first enquiry.
Distinguish translation, review and approval
Review can address content, terminology, style or spelling alone. Ask what is checked and whether another person compares against the source. A general quality label does not explain the process.
Agree questions, correction rounds and subject approval. Source changes after work starts may add effort. For machine-prepared text, the agreed review scope should suit its intended use.
Confirm formal requirements with the recipient
Institutions or authorities may require particular confirmations. Before ordering, check accepted languages, translators, format and evidence with the receiving organisation. Requirements can differ by country, region and recipient.
Translation confirmation, signature authentication and an apostille are distinct steps. Ask which service is supplied and who handles additional formalities. A stamp alone describes neither review scope nor every later acceptance.
Compare counting methods and extras
Compare the same languages, text version and review steps. Rates per word, line, hour or project have different bases. Minimum fees, urgent delivery and layout work may change the total.
| Cost item | Comparison basis |
|---|---|
| Volume | Source or target text, counting method and minimum |
| Specialist work | Research, terminology and questions |
| Review | Comparison, style and correction rounds |
| Files | Text capture, formatting and output |
| Extras | Deadline, changes and agreed formalities |
Agree delivery and changes clearly
Agree deadline, format and language versions to deliver. Planned partial deliveries can help with longer projects. Check whether the translated content still needs insertion into a website or print layout.
Agree a suitable later transfer channel and treatment of confidential materials. Subject, languages and practical requirements suffice initially. Before publication or submission, clarify approval and outstanding formalities.
Frequently asked questions
Can I enquire before the text is finished?
Yes. State estimated volume and expected material date. Final quantity and changes are agreed later.
Which word count is charged?
The quote defines this. Check source or target text, counting method, repeated content and any minimum fee.
Is reviewing an existing translation cheaper?
It depends on its condition and required review scope. A short sample and clear service definition help comparison.
What does certified translation mean?
Check the specific confirmation and recipient requirements. Signature authentication and legalisation do not automatically replace the required translation service.
Are layout and integration included?
Only if agreed. Translated text, a finished layout file and website publication are different deliverables.
Must I send confidential documents in the enquiry?
No. Languages, purpose, readiness and volume suffice initially. Agree a suitable transfer channel later.
