Plan event flowers and compare quotes
A floral concept involves more than choosing flowers. Table sizes, positions, setup times and hired vessels affect the work. A clear list of the desired elements makes it possible to compare the same scope. You do not need a finished design or botanical terminology for the first enquiry.
Which floral elements are needed?
Separate table flowers, entrance arrangements, room decoration and personal flowers. State quantities for each different type: twelve small vases are not the same job as twelve large arrangements. Guest numbers do not replace the number and shape of the tables.
| Element | Useful for the quote |
|---|---|
| Table flowers | Table count, shape and desired size |
| Installation | Position, dimensions and fixing |
| Plants and vessels | Quantities, hire or your own vessels |
Describe the style and priorities
Describe colours, approximate sizes and the intended atmosphere. Identify essential elements and where suggestions are welcome. A reference image can help later, but does not guarantee identical flowers, materials or proportions. Existing brand colours may also matter for a company event.
Fresh flowers, dried flowers and hired plants
Fresh flowers, dried materials and hired living plants serve different purposes. Clarify acceptable combinations and any vessels or decorations you already have. Check whether filling, cleaning and returns are included. Hired plants and vessels do not automatically become yours after the event.
Account for the venue, weather and timing
Indoor, covered and open outdoor spaces need different solutions. Discuss stability and permitted fixings with the venue. Access, handling routes and a realistic time window matter for setup. Clarify when spaces must be cleared and who can be reached on the event day.
Delivery and full service are different
Delivery may mean handing over prepared flowers only. Placement, installation, dismantling and return transport need explicit agreement. If you collect or decorate yourself, clarify packaging, transport, storage until the event and return times. Do not assume how tasks are divided between the florist, venue and helpers.
Compare event flower prices for the same scope
The total depends on the elements, sizes, materials and work involved. A price per table and an event package are only comparable when they include the same services. A general Swiss price range would be of little use without that scope. Request a clear breakdown and check excluded work as well.
| Cost item | What to check? |
|---|---|
| Flowers and design | Quantities, sizes and design scope |
| Hired materials | Hire period, cleaning and returns |
| Logistics and staff | Trips, setup, dismantling and time windows |
Availability and final agreement
Discuss seasonal availability and acceptable substitutions. A colour concept may matter more than a particular variety. Confirm the approved elements, quantities, times and responsibilities in writing. Later changes may affect purchasing and staffing. Agree which flowers you can keep and which materials must be returned.
Frequently asked questions
Do I need a finished floral concept?
No. The event, desired elements and a broad idea of the style are enough to start.
Are guest numbers enough for a quote?
Not on their own. Table count and shape and other decorations determine the actual scope.
Are setup and dismantling always included?
No. Agree delivery, placement, dismantling and returns separately.
Can I use my own vases?
If the florist considers them suitable. Agree dimensions, quantities and condition beforehand.
Are particular flowers always available?
Availability needs confirmation for your date. Agreed alternatives help prevent surprises.
Can I keep the decoration after the event?
Only as agreed. Hired plants, vessels and installation materials need separate treatment.
